Jump to...Campus Solutions GuidesDrop for Non-Attendance I Grade Change I Online AttendanceIncomplete Grade Early Alert Faculty Handbook

Campus Solutions Guides

Drop for Non-Attendance

  • Mandatory Non-Attendance (NA) Reporting is an important College-monitored process that must be completed by all faculty for each section every term. Even if all students have been present, faculty still need to complete and submit the NA report before the published deadline.
  • Please refer to the Faculty Center Guide Edition 2 for detailed instructions on completing this process.
  • Instructors should confirm NA reporting completion with the time/date stamp located in the top right hand corner of the class roster. If you don’t see this confirmation, please contact us before the reporting deadline has passed so we can assist.

Online Attendance

According to Federal Guidelines, the following are considered examples of  academic attendance in distance learning:

  • Student submission of an academic assignment.
  • Student submission of an exam.
  • Documented student participation in an interactive tutorial or computer-assisted instruction.
  • A posting by the student showing the student’s participation in an online study group that is assigned by the institution.
  • A posting by the student in a discussion forum showing the student’s participation in an online discussion about academic matters.
  • An e-mail from the student or other documentation showing that the student initiated contact with a faculty member to ask a question about the academic subject studied in the course. (U.S. Department of Education, 2018, p. 63)

U.S. Department of Education (2018). Volume 5 Withdrawals and the Return of Title IV Funds, 2018-2019 [PDF file].  Retrieved from https://ifap.ed.gov/fsahandbook/attachments/1819FSAHbkVol5Master.pdf

Grade Change

  • Refer to this guide for instructions on how to process a grade change
  • Grade changes can only be done for sections in the past year. Beyond that, instructors will have to submit a Helpdesk ticket.

Incomplete Grade

The Incomplete (I) Grade can be assigned at the instructor's discretion upon student request. To be eligible for an “I” grade, the following conditions must be met:

  • The student must be passing the course at the time of the request
  • At least 75% of coursework must be completed
  • The basis for the student’s “I” grade request must be non-academic in nature

Once it is determined that an “I” grade is appropriate, the instructor must complete the “I” Grade Contract. In this contract, the instructor should list all necessary information:

  • Student’s Information
  • Course/Instructor Information
  • All required coursework
  • Completion date

It is important to note that all required coursework must be completed within the first eight weeks of the subsequent term; only in extreme cases should the time frame exceed eight weeks. If the coursework is not completed by the stated completion date, the “I” grade will be changed to an “F” grade.

The contract must then be signed by the instructor, student, and dean before the "I" grade is awarded. If the student is unable to personally sign the document, an email confirmation from the student will suffice. Once completed, send the contract to Vanessa Gordon at vanessa.gordon@fscj.edu within one week after the “I” grade has been assigned. Detailed information on the "I" grade is provided in the Grading System and Faculty Grading Responsibilities APM (Administrative Procedure Manual). The "I" Grade contract is located in myFSCJ on the Faculty tab, under Faculty Resources.

In situations where an "I" grade is assigned, the student may need to regain access to the course in Canvas. If this is the case, the instructor will need to re-open that course for the student using the following steps: 

  1. On the Faculty Tab, click on Technology Assistance (under Available Resources)
  2. Under Client Services, click on Submit a Request
  3. Under Categories (left side bar) click on Canvas LMS
  4. Click on the first option – Canvas Access for Incomplete Resolution

Within the Canvas Access for Incomplete Resolution form, you must complete all fields with an asterisk: Subject/catalog and class #, Student EMPLID, Student Name, and Last day of I grade contract.


Early Alert

Faculty may submit an Early Alert Report to connect students who are experience academic challenges with an Academic Success Coach. The Early Alert Report is located in myFSCJ on the Faculty tab, under Faculty Resources. The Early Alert Report addresses the following concerns:

  • Academic Concerns
  • Financial Concerns
  • Navigating College Systems
  • Social/Adjustment Concerns
  • General Complaints

The Early Alert Report also provides a link to the Advocate Public CARE Report to report non-Academic concerns such as:

  • Medical Concerns
  • Mental Health Issues
  • Non-Academic/Life Situations
  • Physical/Psychological Endangerment

Faculty Handbook

Complete information for FSCJ Faculty is provided in the Faculty Handbook 2019-20.

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